Tag Archives: printer settings

Printing tips from the “sadder but wiser” files

Frustrated at printerHas this ever happened to you?

You’ve spent a lot of time organizing your raffle information. You have the “who, what, where, when, and why’s” written down and ready to put on your ticket. You enter all that information into the Raffle Ticket design panel and you change the fonts dozens of times until you are happy with the effect.

You find a cute piece of clip art that goes really well with your ticket’s theme and you manage to squeeze it in without messing up your text. You even remember to double check the spelling and you catch a mistake that would have been seriously embarrassing if it had gotten printed.

You get the stubs designed just the way you want them and you are proud of yourself for figuring out how to make the numbers print in descending order so that the ticket with No. 00001 will come out on the top of the stack.

You send the job to your printer and get up to grab your keys – you’re off to treat yourself to a celebratory mocha latte – when you glance down at the first couple of pages coming off the printer. Everything comes to a screeching halt. Your jaw drops open in horror as you realize that part of the numbers are being cut off at the left side of the paper!

You leap back into your chair from halfway across the room, sending the cat scrambling up the drapes in a panic. You knock the mouse onto the floor and have to fish it back up by the cord. You frantically search for the nearly microscopic printer icon in the system tray in a vain effort to cancel the printing job. After long seconds, you finally manage to open the printer control panel and hit “cancel” 40 times in rapid succession, spraining your index finger in the process.

Time seems to come to a standstill as page after page keep coming out of the printer. You watch in growing despair as your limited supply of perforated paper is wasted. Finally, in an act of desperation, you yank the remaining paper out of the printer causing a hopeless paper jam and the generation of dozens of passive-aggressive messages from your printer.

You slowly come to the realization that you won’t have enough paper left to print your tickets, and there isn’t time to order more. You hang your head in shame…

OK, so this is all a bit melodramatic, but it has happened, and I have to admit that its happened to me. Embarrassing as it is, at least I walked away a little smarter.

The first thing I learned is to respect my printer’s margins. Every printer is a little different, but most printers are unable to print right up to the edge of the paper. Read your printer’s documentation and do a little experimenting before you start printing your tickets so that you know how much space you need to leave around all the sides. Realize, too, that the margins might be different for each side. It might be 1/4″ on the left and a full 1/2″ on the right. You might need to do a couple of tests to get the tickets centered nicely.

Secondly, the Printer Adjustment Panel is your friend! Located in the Ticket/Printer Adjustment menu, the Printer Adjustment Panel has two tabs which allow you to manipulate how the tickets will be placed on the paper. The Print Nudge tab allows you to move the tickets up and down and left to right. The Print Size tab allows you to scale the tickets from 80% to 104% horizontally and vertically.

 

Adjustment for Printer
It’s always good idea to take the time to check out the Print Preview and scroll through a few pages to make sure your numbers are behaving the way you expect them to.

Lastly, I make it a practice to print one test sheet before I send the whole job to the printer. It’s easy to do and you don’t even have to change your number setup. All you have to do is go to Print and change the Print Range from “All” to “Page” and type in “1 to 1”. If everything looks good, you can go to Print again and make the Page Range “2 to … however many pages are in the job.”

I hope my printing misfortunes will at least have one benefit – that of saving you from the same sad fate. If not, at least you can’t say you weren’t warned …

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