Tag Archives: raffle success

Holiday Fundraiser Ideas That Help Lessen The Burden On Families

holiday fundraiser ideasPreparing for the holidays can not only be stressful, but often overwhelming for many families. Your organization can help with holiday fundraiser ideas that offer a number of useful services and can help keep Mom and Dad’s to-do list short.

Amid the hustle and bustle of preparing for Christmas – all the shopping, decorating, and travelling adds up – it’s easy to lose track of time. Your group can help busy families enjoy home-baked goods by offering baked holiday cookies that members of the community can purchase by the dozen. Decide on two or three basic, popular varieties, such as sugar cookies or snickerdoodles, and begin taking orders at least two weeks in advance to give your group time to prepare and bake. If time, skill and interest allows, you could even offer pies or cakes. Continue reading

Planning for a perfect fundraiser

Last month, we looked at fundraising plans – a road map that helps you to establish fundraising goals and what types of events will help your organization reach those goals. Once you’ve chosen the kind of event that will best benefit your mission, the next step is to chart out how to make that event happen as smoothly as possible. With some forethought and effort, you can avoid many of the pitfalls and headaches that are brought on by a lack of proper planning.event logistics

Take a realistic look at your fundraising budget. As the old saying goes, it takes money to make money – how much has been allocated toward the upfront costs of making an event happen? Depending on the type of event you are planning, you may need to be able to cover the costs of space rental, transportation, catering, entertainment/food, and advertising. If a raffle drawing is in your plans, for example, you will need to budget for raffle ticket paper and software as an economical and convenient alternative to using a commercial printing house.

Consider the anticipated upfront costs, set aside a buffer amount for unforeseen circumstances … and then stick to your budget once it’s finalized.

Look ahead on the calendar when setting the date of your event. Give your group enough time to realistically meet its goals. Be sure to take the time to investigate what other events are taking place in your community to help prevent too much competition for people’s time, attention and dollars. Look closely at the calendar: a holiday might help your group’s goals … or it might interfere.

A special consideration for outdoor events is the weather, which doesn’t always choose to work with your best-laid plans. Have a rainy-day backup plan in place. Similarly, have a backup plan in case something goes wrong with the equipment, a performance, or any other part of your event. Rehearse as much as possible to help identify pressure points and deal with problems that may arise.

As you make your plans, it’s critical that you spend time working out the logistics of physically holding an event. Do your plans comply with local laws regarding health and safety, for example? Find out right from the start whether you will need special permits to carry out your plans. Your committee members may need to choose who will be responsible for conducting this research and ensuring that all regulations are being met.

Related to the logistics of holding an event are coordination of ticket sales. Selling tickets to an event can add up to a surprising amount of work, and you want to avoid burnout and frustration. Spread out the tasks of selling tickets among several people, and establish a single person who will be responsible for coordinating the money and sales figures.

When the event is over, do not forget one of the most important aspects of holding an event – thanking everyone involved, including the community. Members of the public have given you their hard-earned cash, and members of your committee and organization have donated hours and hours of their personal time to see that the event is a success. If the people who worked on the fundraiser do not feel appreciated, you can bet they’ll refuse to work on another fundraiser. And everyone who donated or participated will want to know how much was raised and what it is that your group will be able to do that you couldn’t have done without them. This bedrock of goodwill is a strong base on which to build future fundraising events.

How to make Raffle Ticket booklet covers

Raffle Ticket enthusiasts Ashley and Frances, from Australia, sent me a nice e-mail with a great idea about making covers for raffle ticket booklets that I wanted to share with you. See the steps outlined below:

In this example let’s assume we’re printing a total of 250 tickets and we’re going to staple them into booklets of 10 each, for a total of 25 booklets.

A) Print your tickets: 

St. Patrick's Day 50-50 Raffle Ticket

Sample St. Patrick’s Day 50-50 Raffle Ticket

1) Design your normal ticket and in the Numbering Specification tab, select  “Numbering Style: Stack Order”, “Numbering Order: Descending”. “Starting Number” would then be 250 and “Total Ticket Quantity: 250”. This will print a total of 32 sheets.

2) Now, when you print the tickets, they will be stacked in consecutive order so you can cut them apart, put them together in stacks of 10, and they’ll be in order from lowest to highest number.

 

B. Make a cover:

Ticket booklet with cover

Sample ticket booklet with a numbered cover

1) In the Ticket Design Panel delete any extra information you don’t want on the cover.

2) In Stub Design you can un-check everything under enable, or you can leave in helpful information like “If found, please call 555-555-5555”.

3) In Numbering Specification, delete all from starting number, ticket quantity and no. of digits.  This will give you a blank stub and just allow the main words on the cover to appear.    This will only show one ticket with the information.  You will then have to put in the ticket quantity i.e. the number of covers you want.

4) If you don’t want to number the booklets, you can put zero in the “Number of Digits” area. If you want to number the booklets to make it easier to track who is selling which ones, just  change “”Numbering Style: Single Sheet Order”, “Numbering Order: Ascending”. “Starting Number” would then be 1 and “Total Ticket Quantity: 25”, “Number of Digits: 3”. This will print a total of 4 sheets.

5) You can use a different color paper if you want. Card stock makes nice, durable covers for booklets made on bond stock which is lighter and easier to staple through.

How to design great raffle tickets

Raffle ticket templates make ticket design a snap

We’ve all seen those cheap strips of raffle tickets you can get at the dollar store: skinny, numbered, plain gray tickets with no personality, no pizzazz. A personalized ticket, however, can do more than just help your organization raise money in a raffle or admit customers to a special event.

Creating raffle tickets that impress is easy and doesn’t require the expense and hassle of a print shop – no more submitting event information to the printer and no more waiting for the proofs to come in to see whether any errors were made. As long as you have a computer and a printer, you’ve got what it takes.

Well … almost.

You need paper. And not just any paper – you need good paper.

Designing great raffle tickets is easy when you use templates

 

A well-designed and well-thought-out ticket on quality paper can become memorabilia for the ticketholder and speak volumes on behalf of your organization itself. With the right paper, you have the ability to take your event to the next level.

Different weights of raffle ticket paper lend themselves to different uses. Durable paper like 67 lb. vellum card stock, for example, is a great choice for a drawing in which the winner need not be present to win, as the ticket is made of tough paper similar to that used for index cards and is likely to survive a trip home folded in a wallet or jammed into a pocket.

Forget the old-fashioned paper cutter of yore – insist on perforated raffle ticket paper. One hallmark of high-quality paper for raffle tickets is the use of perforations along the ticket edges to deliver clean, neat edges and easy separation. Another sign of quality is the availability of color options. Canary yellow, pink, sky blue … an eye-catching ticket design begins with rich paper color.

Speaking of color – black ink is tried and true, but to add pop to your tickets consider adding a splash of color. The trick is to know what print colors work well with what paper colors. How can you be sure you’ve chosen colors wisely?

The quick answer: Use a template. Good raffle ticket software offers a variety of templates that let you design the tickets yourself and let your creative juices flow. And having raffle ticket templates you can download and save directly onto your computer means your design is always right there at your fingertips when you need it. That inevitable nightmare – trying to make last-minute changes – becomes a thing of the past when you use a template that’s parked on your computer.

If you design and print a page of raffle tickets, only to decide that canary yellow paper and magenta text just weren’t meant to be together after all, you can go right into the document and choose a different color. And if you’re in the middle of the drawing and realize you need another 400 tickets, all you need to do is print out 400 more tickets – no panicked phone calls to a print shop that might not be open for business that day.

Next time, we’ll look at the nitty-gritty of raffle ticket design: the information you must have on your tickets for a successful event.

Ideas for organizing your next drawing

Successful organizations have known about fund raising through the power of raffle drawings for many years. At the same time, they may not realize the full benefits of holding a drawing. Here are just a few ways raffle drawings have benefited organizations:

Raffle drawings can provide an opportunity for members of the public who cannot physically attend an event to still support that event or cause. By holding a raffle drawing, your income isn’t limited to a single, in-person fundraising opportunity; you also build invaluable goodwill in your community.

Some forethought regarding raffle drawings can lead to an income stream before and long after the date of your event. Printing your Web site address on ticket stubs – the part each and every drawing participant holds on to – gives you lasting marketing exposure to a relevant audience and can help draw potential supporters to you in the days and weeks following your drawing.

Smart organizations know that there is strength in numbers when it comes to raffle drawings. Forming a joint venture – teaming up with another group whose mission or interest is related to yours – benefits everyone involved by helping both groups reach a larger audience than either group would on their own. And larger audiences mean larger income.

Don’t pass up raffle drawings as a way to support your organization. Be one of the many groups that have enjoyed great success through their own creative efforts.

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Summertime Opportunities

I bet you’d rather be at the beach, or camping, or participating in nearly any outdoor activity.  But you’re not.  You’re stuck behind your computer and starting to resent being saddled with your next fund raising project.

You don’t have to feel guilty.  I’d rather be at the beach too.

The secret to happiness is to get your fund raising activities – and yourself – outdoors.  You can combine the two – selling tickets AND enjoying yourself – with just a little creative finesse.

When’s the last time you treated yourself to a car show?  How about an outdoor concert?  If those are few and far between, what about a firemen’s field days or local farmers market?

All it takes is a few phone calls to the right people, and you have a good chance of getting a table at the event where you can sell your raffle tickets.  Who knows?  You might even get the space, admission, and great parking all thrown in as a donation to your charity.  (You’ll never know if you don’t ask).

These are fantastic places to sell your tickets.  The crowds are concentrated, so you’ll have heavy traffic, and there is usually down time before the event starts and the crowds are looking for something to do.  These people are not only generally in a good mood, but they showed up with money in their pockets set aside for spending.

Best of all, you get to take breaks where you can walk around to enjoy the sights, sounds and – gasp – the FOOD!

It’s a win-win situation.

So stop feeling guilty about wanting to get outside.  You’ve got a game plan.  Go put it into practice and enjoy the results!

 

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Get the word out

Send information about your drawing to local news outlets – TV, newspapers, community calendars, local-info web sites,  chambers of commerce, even posters in store entryways – They’ll often mention your organization or event and sometimes they’ll even send a reporter or local dignitary to your event.

It’s free advertising that will help to draw more interest!

 

Thank your donors and sponsors

Many businesses can be enticed to donate prizes for your drawing if you promise to promote their business in return.
Keep a list of who donated and the value of their donation.

You can place your sponsors names right on the raffle tickets if you have room. If space is at a premium, you can use any program on your computer – like Word or Publisher – to print the names on the backs of each ticket.

To do so, simply flip a blank sheet of perforated raffle ticket paper over left to right. Measure the location of the perforations and place guides on your 8-1/2″ x 11″ document. Fit the text inside one set of guides and then copy and paste the text onto the other seven tickets.

Print a test sheet on regular paper, place it over the raffle ticket paper, and hold both up to the light to make sure the printing falls correctly in between the perforations. Adjust and repeat as necessary.

Once correct, print the back side of all of the tickets, flip the stack over, and print the front of the tickets normally.

Sponsorship levels

Think about offering different sponsorship levels to invite a little friendly competition among your donors.

For example, the biggest donor would get “Platinum” status and their name would appear near the top on every available printed material. If you have a wrap-up banquet, the platinum sponsor’s party would sit at the head table and receive special thanks during speeches.

Gold, Silver, and Associate sponsors would receive commensurate billing – from printing their name lower on signage to appearing only in the program.

You’ll be surprised how a little extra recognition goes a long way as an enticement to give.

Try it next time you have a drawing. Your donors will love it and so will your bookkeeper! 

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How to Hold a Treasure Chest Raffle

One of the fun things about raffles is the fact that there are so many types of drawings to choose from. It’s easy to try something new and possibly spark fresh interest in your organization’s cause.One game you can offer is the Treasure Chest raffle. It’s a great way for players to take an active role in the game. Instead of waiting for their ticket number to be called (or for their phone to ring or a notification of winning in the mail), the players can be part of the action and know immediately whether they’ve won.

This style of raffle is great for repeating occasions, like club meetings, because the secondary prize grows bigger each time it is not won.

You’ll need:

– 2 different-colored series of 2-part, sequentially numbered raffle tickets

– A chest with a keyed lock (the “treasure chest”)

– A receptacle for prize-winning tickets

– A separate receptacle for key tickets

– A predetermined number of keys

– A game board with nails protruding from it (for hanging the keys). Be sure the number of nails matches the number of keys in play at the beginning of the game.

You can make as many keys as you like, but keep in mind that of all the keys made, only two will open the chest. One will be the master key. The other key will remain unmarked, along with the other (losing) keys.

Designate which ticket color will be sold to players. When a ticket is sold, the player retains one ticket stub for verification; the other is deposited into the key ticket receptacle.

When enough tickets have been sold (more than five), you’ll need a designated member-in-charge, or MIC, to divide the funds into three portions. One portion is your group’s profits (as appropriate), and another portion is evenly divided into smaller parts (for example, five) to serve as the prize pool. The third portion is set aside to serve as a secondary prize and is kept locked inside the treasure chest.

Hang one key from each nail on the game board and affix one-half of a ticket stub to each key, being sure to use a different color of ticket than what was sold. The other half is deposited into the key ticket receptacle.

The MIC draws five tickets from the prize-winning ticket receptacle. Each person holding the corresponding ticket stubs is awarded 1/5 of the prize pool.

After that, a key ticket is drawn from the key ticket receptacle for each of those five players, who are each presented with a key from the game board under the ticket stub that corresponds to his or her stub. Using his or her key, each player attempts to open the lock on the treasure chest.

If none of the keys opens the lock, the game is closed for that occasion. Those five keys’ tickets are destroyed, and the keys that did not open the locks are removed from play. Remove and safeguard the secondary prize – that is, the cash from the treasure chest – and secure the remaining keys with their key tickets inside the key ticket receptacle as well as the game board with its remaining keys and key tickets.

The remaining cash prize should be deposited into the raffle checking account (if applicable) and remain there until that amount is added to the treasure chest immediately prior to the start of your next Treasure Chest raffle.

If the secondary prize is not awarded within 170 days, the final drawing will be repeated until the winning key is drawn.

For a full listing of rules and regulations, click here. Have fun with the Treasure Chest raffle!

Springtime Opportunities

As warmer temperatures arrive, a whole new season of craft shows begin to fill the calendar. Spring is a busy time and people frequent shows looking to pick up ideas and supplies for their favorite pastimes.

Water Lily

By offering a raffle during a craft show, you are able to add another level of fun and excitement for participants while at the same time, sharing information about your organization or cause.

Because most show organizers require advance registration to reserve a space, some planning is helpful. Finding where craft shows are being held and registering with organizers in time can be tricky. In larger towns, you may have a number of shows from which to choose on a given weekend, while in smaller communities there may only be one or two shows a month.

Many times, upcoming craft shows will be listed in the classified section or advertised in a display ad in the local newspaper – you may even see signs posted along streets in the neighborhood where the show is to be held. Keep in mind that these listings are often notices of shows whose dates are rapidly approaching and whose registration dates have passed (meaning there may not be enough time for you to participate in that show), but by contacting either the organizers themselves or the facility where the show is to take place,  you will have a direct line to upcoming opportunities.

The Internet can be a great source of information for larger shows. Websites such as http://www.fairsandfestivals.net list a wide variety of shows sometimes months in advance of the show dates, organized by state. While details are made available only to paid members, the show names can be looked up separately through an online search engine such as Google or Yahoo. Other sites include http://festivalnet.com/craft_shows.html and http://www.artscraftsshowbusiness.com/default.aspx. You can also search the name of your town with the phrase “craft show” for smaller shows.

 

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