Tag Archives: strategy

Volunteer perks keep fundraising motivation high

Running a successful fundraising campaign can be mentally and emotionally tiring for even the most enthusiastic volunteer. After weeks and months of hard work trying to keep the community’s enthusiasm high, workers themselves can be in need of a pick-me-up. Here are some ideas to help prevent the candle from burning at both ends and keep your team’s motivation boosted.

fundraising committee rewards

One of the best way to keep your fundraising volunteers motivated is with rewards like a nice dinner out or even an extravagant limo trip.

1. Make sure there aren’t too many tasks in too little time for the number of workers. Few things are as demotivating and morale-crushing as the perception that one’s tasks are too onerous, too complicated or too numerous. Spread the workload evenly among the team, and check in with everyone regularly to gauge where they’re at. If you receive feedback indicating a need for more support or resources, or learn that some workers are carrying more than their fair share of the weight, make workload adjustments accordingly as possible.

If you’re the head of the fundraising committee, check yourself: Are you carrying your fair share of the work? Delegation is, of course, an important skill for event organizers and managers, but there’s a definite line between delegating and shirking. Be honest with yourself and evaluate your own level of effort.

2. On a related note, honor the people with whom you’re working. Be sure to praise committee members – particularly those who are volunteers – for jobs well done and thank them throughout the campaign – not just at the end – for all their hard work. Not only does genuine gratitude and recognition buoy flagging spirits, it helps foster an atmosphere of open communication, which is critical.

3. Keep track of your committee’s progress toward the goal and be sure it’s visible to all. A classic means of doing this is to set up goal thermometers in public areas with gradations and fill in the appropriate amount that’s already been raised. This lets the community see at a glance how your fundraising is coming and how close you are to meeting your goal – and which often has the effect of rallying people to step up and help your group make it.

4. Along the same lines, regular (if not daily) updates on your campaign’s progress can be made available on your organization’s website and/or social media outlets (Twitter and Facebook are especially useful for this purpose).
5. Coordinate mini-campaigns or surprise 24-hour contests during the course of the fundraising campaign, with fun and exciting prizes that many participants can win, not just the top few. You could raffle off larger prizes, tied in to sales; keep in mind that some prizes, like an all-expenses-paid trip to Disney World or a visit to a winery or other local destination, tend to inspire people more strongly than, say, a jarred candle.fundraiser dinner reward

6. When the campaign is over, a nice touch that really says thank you for everyone’s hard work is to throw a party! Have one last gathering somewhere special, such as a bowling alley, a local museum, a public garden or a park. Be sure to make reservations well in advance if required by the venue.

The main thing to keep in mind is that your fundraising committee is composed of people who are volunteering their free time to help support your organization. By making sure you do everything in your power to make them feel appreciated and welcome, you’re raking huge steps toward securing their continued support in future campaigns.

How to organize your volunteers

Help those who are helping you

Volunteers are critical to a successful raffle
Organizing raffle drawings can be chaotic – yet another thing on your already-to-full plate. But as busy as you are, you need to stop every once and a while and take a moment to recognize the hard work of those support people who are the backbone of your organization.

It may sound counter-intuitive, but taking the time to create an ordered structure for your sales team can ease tensions and make your volunteers feel appreciated.

Here are a couple of ideas to help your staff in their efforts:

1)     Assign a leader. It might not be easy to get someone to step up as leader, but It’s easier on everyone if one person is in charge. There will be less confusion and probably fewer conflicts.

2)     Enlist as many volunteers as you can manage. Make sure your volunteers have the contact info of the person in charge.

3)     Schedule regular, but brief, meetings so everyone can compare notes and check progress. You’ll discover if someone is struggling and you’ll be able to offer them help and guidance.

4)     Set clear deadlines and monitor to make sure everyone is meeting them. It’ll prevent having to dump a ton of work on one or two people at the last minute.

5)     Offer ideas and ask for ideas from all of the volunteers. You might be surprised who has contacts that will take your drawing up to the next notch. Your volunteers will also feel rewarded if you put their ideas into practice.

6)     Call each volunteers up front by name so they can be recognized by the whole group. Everyone likes a round of applause so let them have their moment in the spotlight. And, it wouldn’t hurt to give a small gift or token of appreciation either

Just about every group has a couple of dedicated individuals quietly working in the background who keep everything from falling apart. Most of the time, these people go long stretches between “thank you”s.

Whether these people are secretaries, club officers, or faithful volunteers, they deserve a little recognition. Not only is it a nice thing to do, but it might encourage these faithful helpers to come back next year.

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How Raffle Drawings Benefit Organizations

Successful organizations have known about fund raising through the power of raffle drawings for many years.  At the same time, they may not realize the full benefits of holding a drawing.  Here are just a few ways raffle drawings have benefited organizations:

Raffle drawings can provide an opportunity for members of the public who cannot physically attend an event to still support that event or cause.  By holding a raffle drawing, your income isn’t limited to a single, in-person fundraising opportunity; you also build invaluable goodwill in your community.

Some forethought regarding raffle drawings can lead to an income stream before and long after the date of your event.  Printing your website address on ticket stubs – the part each and every drawing participant holds on to – gives you lasting marketing exposure to a relevant audience and can help draw potential supporters to you in the days and weeks following your drawing.

Smart organizations know that there is strength in numbers when it comes to raffle drawings.  Forming a joint venture – teaming up with another group whose mission or interest is related to yours – benefits everyone involved by helping both groups reach a larger audience than either group would on their own.  And larger audiences mean larger income.

Don’t pass up raffle drawings as a way to support your organization.  Be one of the many groups that have enjoyed great success through their own creative efforts.


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Summertime Opportunities

I bet you’d rather be at the beach, or camping, or participating in nearly any outdoor activity.  But you’re not.  You’re stuck behind your computer and starting to resent being saddled with your next fund raising project.

You don’t have to feel guilty.  I’d rather be at the beach too.

The secret to happiness is to get your fund raising activities – and yourself – outdoors.  You can combine the two – selling tickets AND enjoying yourself – with just a little creative finesse.

When’s the last time you treated yourself to a car show?  How about an outdoor concert?  If those are few and far between, what about a firemen’s field days or local farmers market?

All it takes is a few phone calls to the right people, and you have a good chance of getting a table at the event where you can sell your raffle tickets.  Who knows?  You might even get the space, admission, and great parking all thrown in as a donation to your charity.  (You’ll never know if you don’t ask).

These are fantastic places to sell your tickets.  The crowds are concentrated, so you’ll have heavy traffic, and there is usually down time before the event starts and the crowds are looking for something to do.  These people are not only generally in a good mood, but they showed up with money in their pockets set aside for spending.

Best of all, you get to take breaks where you can walk around to enjoy the sights, sounds and – gasp – the FOOD!

It’s a win-win situation.

So stop feeling guilty about wanting to get outside.  You’ve got a game plan.  Go put it into practice and enjoy the results!


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